Guide to Onboarding New Members

As a coworking business owner, you need to bring in new members into space as easily as possible. Also, the first impression lasts to the new members coming into space. From signing a lease agreement to sorting themselves out for the first time will form a clear impression about the venue of your space. Just like in a traditional office setup, the onboarding has to be more than filling out forms and getting a tour of the break room.

Community is what differentiates coworking spaces from other shared offices. Community helps coworking operators to build and retain a vibrant and collaborative member base. However, some space owners miss a great opportunity during the on-boarding member process to plant the seeds of engagement that will help the new members thrive within the space.

Steps to Onboard New Coworking Members:

1.) Customizable Sign up

Have a web form where the new members can fill out the information about themselves and chooses the membership that suits their needs.

2. ) Sign a Lease Contract

The lease contract can be sent in advance via email. Make sure that the new member has read and understood the Terms and Conditions laid out in the agreement.

3.) Give access to your software and services

In the software, allow the new member to book meeting rooms, receive invoices, change membership if needed so he or she will be familiarized on how to use the software. Orient the new members on the services offered within the coworking space.

4.) Set up access control

You can give your new members with access cards, or they can make use of their mobile credentials depending on the technology you are using.

5.) Show them around office amenities

Let them walk through the place and show them where are the private offices and open space is and where the different amenities are located.

6.) Ask them Questions

Throughout the process listed above, try to answer any question that the new members might have. Help them to clarify their doubts and worries.

More Tips to Improve Onboarding Process

One of the biggest mistakes of space owners is to forget what it was like to be a newbie in a coworking space. Think outside the box on how you welcome the new onboarding members and make them integrate with the community the moment they join your space as that will help to create quality members. Here are some tips on how to do it:

Don’t make the orientation solely about rules and regulations

Instead of handing a 20-something page boring manual, leave some space for human interaction and communication. Moving beyond the do’s and don’ts create opportunities for new members to interact with each other and embrace a new ritual that makes them want to come back.

Try to achieve inclusion

As you walk new members along the hallway, introduce them to other coworkers whom you meet on the way. You can group each month’s new members so you can facilitate the orientation process easier and at the same time, it allows the group to make connections in their comfort place. It is a good idea to ask the veterans to talk to the newbies as they group together or invite them to certain events.

Gamify the orientation process

To break from the monotony, start with an ice-breaker question where everyone can relate to. Then prepare the rest of the community to do their part in welcoming the new onboarding members. The goal of this to make the new members comfortable within the coworking space and make them able to familiarize themselves on how the place works.

Empower members to discover

It’s normal for people to be curious with other members but they don’t know the way on how to connect with them. Encourage them to ask questions to their peers, rather than going straight to the community manager or operator. You can also do role play on the onboarding process, such as a mock conversation when someone is talking too loud over a phone. This way they have an idea on how to handle when a real conflict arises.  If you create an environment where they rely on you for more things, you will feel burdened and stressed about it. But, if you give them tools to work with and encourage them to discover what they will learn inside, then they’ll thrive on their own.

Don’t make it a mandatory

At the end of the day, the community doesn’t work the same way with corporate. Every activity within the space is more on invitation rather than mandatory. It’s “were doing this, would you like to come? and “we’re really excited to have you.” It’s not about making them feel bad, but it’s reinforcing to them that their attendance is important to you. When some new members don’t want to join events, then be okay with that. You might lose a lot of members if you force them to.

Create opportunities for coworkers and new members to collide naturally. Encourage experiences that lead to interaction. Every newcomer is excited to meet new people, so make them feel welcome by everyone. So that’s it, are you now ready to level up your onboarding process?

Great Workplace Perks to Offer

Workplace perks can be a great way to increase loyalty to your company and could even help you secure talent in the first place.  Employee engagement is at the heart of enabling a productive workforce. More and more perks are being thrown at employees to keep them motivated.

With flexible work schedules high on the list of employee desires, companies are responding by either offering flexibility as a perk, or by providing solutions that get at the reason behind this demand.

Why Perks Matter

Companies trying to build and sustain highly profitable businesses want to motivate good employees to stay.  Enjoying the job and being happy at work is one of the best ways to improve productivity. Having happy employees also results in financial gains for the business. It promotes a better work/life balance. Perks and benefits can help create a work environment that is positive and caring. Another benefit of coworking is the potential for networking. The people that you meet at a coworking space could be looking for your kind of work and/or they could be great resources down the road.

Listed below are some of the workplace perks that can benefit most to the employees.

Pet-Friendly Offices

Many studies have shown the positive impact animals can have, so why not let people bring their beloved pets into the office?

Offices that allow pets are great for everybody. Pet owners get to relieve a major stressor on what to do with their pets while they’re at work. Also, the other employees or coworkers get the benefit of being surrounded by furry friends who are basically happiness generators. And hey, why not offer free pet food, too? Because even if it’s not one of our top five perks, food is still appreciated by humans and fluffy buddies alike.

Free Food

Absolutely, food has a role to play in a happy workplace. Having access to it in the office helps workers save time and connect with their colleagues. According to the Harvard Business Review, employees can consume one or several meals plus snacks during work hours. People can work in an office setting for years and only get to know the people who work at a desk or two away from them. Companies have found that offering free food such as holding Pizza Fridays or Doughnut Tuesdays is a good way to break down these walls and allow different departments to socialize in a work setting.

Other companies offer free food on a daily basis. For companies that can afford it, free breakfasts and lunches are perks that employees love.


For companies based in major cities, it can be hard for employees to find parking. A successful business is one that attracts customers and keeps them coming back. Everything about a business should aim for that goal. Despite having a great line-up of products and excellent service, not every business achieves that goal because of one simple, yet fairly common problem: a lack of parking space and failing to offer valet parking service.

Nobody likes to drive around the block several times to find a space to park, it could potentially drive clients away to look for a similar business with better parking space options.


Companies are increasingly offering in-office benefits like yoga in the mornings or pilates after work. One business, Practice Fusion, gave its employees Fitbits to track their fitness progress. Meanwhile, Pentland Brands has an on-site swimming pool, fitness facilities, and an outdoor soccer/football field to encourage employees to exercise in a fun way.

Health Insurance

There are perks that come with health insurance on the employer side as well. Companies benefit from reduced absenteeism due to illness as well as higher engagement due to the fact that employer-sponsored health insurance gives employees a sense that they are cared for and appreciated.

Medical benefits can also include dental and mental health benefits. Some companies even organize free dental days where dentists come into the office and employees can schedule cleanings or fillings.

Performance Bonus

Performance bonuses give employees a sense of ownership and control.

It helps motivate them in their work and gives them a tangible ownership stake in their role. If they perform and hit their goals, they will receive a reward – one that they both earned and deserve.

Daycare Support

Parents are working at flexible hours, so they also need more flexible childcare. Some workspaces are taking this to the next level by providing a space with a childcare component. With this, it offers a community-work environment where parents can sit with like-minded adults engaging in work while offering quality childcare. Offering employees some form of childcare support can be an effective way of keeping professionals around for long.

Common problems only with this include finding appropriate locations, rental prices, and childcare facility requirements

Does your office offer one of these life-changing perks? Or something even better? Let us know.

10 Essential Etiquette Tips for Coworking Spaces

A coworking space is beyond the definition of a shared workspace. It is a flexible and thriving community of different yet like-minded people who seek beyond the confines of an office organization. The rise of coworking industry is more than just a hype or a trend. It has become a lifestyle of choice by many who believe on its benefits.

But imagine, all different people from different faces of business working in one space, wouldn’t it be a riot? This is one of the valid questions anyone would ask. However, no matter how different it is from traditional  office setup, coworking spaces has a code of conduct, which can be either understood or clearly laid out. To tackle it properly, here is a list of 10 essential etiquette rules in coworking spaces that may be unwritten but still be observed.

1.) Keep Noise Down

The first thing that you should be mindful of is your volume. With different organizations working on different projects, things can be distracting. During group or teamwork, remember to keep to keep noise at a respectful level because other people are using the space for individual work. If you think you are getting passionate about the topic you have with someone at the other end of the line, find a better place to have a proper conversation. If you want to listen to music, use your headphones instead. There is no need to turn your phone to silent mode, but just turning down the ringer volume would do. Avoid slamming doors or anything when you have a bad day. Try to be aware of your surroundings and keep the noise level down.

2.) Be Timely

By prolonging your meeting or taking too long to wrap up a call will probably cause a delay for everyone who else need to use that rented space. They have paid for that space and you are now costing them money. If your meeting is running over, move it elsewhere or wrap it up and schedule a continuation. This initiative will prevent tensions with other people and organizations in a shared space. That is why, time management is crucial when booking a meeting room in a shared workspace.

3.) Self Service

For the benefit of you, other members, and the staff, it’s important you try to be self-sufficient as possible. Having to rely on the staff or the members frequently on using some of the equipment can slow you down. It will be best to figure out on how to solve your own problems as your learning experience.

4.) Clean Up After Yourself

Basic etiquette rule. For the sake of the staff and for the sake of other members, leave the workspace as if nobody used it. Workers come and go throughout the day, you should make sure to keep your workstation clean, tidy, and dry. No one likes to deal with a mess left behind by a coworker, so make sure to toss your coffee cup, spare napkins , and wipe off any coffee stains before leaving.

5.) Respect Boundaries

Both on the physical and emotional level, respect other people’s space. If you see someone immersed on their work or using headphones, don’t distract them for no reason. You should be considerate of other areas, like for example, if a kitchen area is also a place for people on laptops, then be mindful of talking too loud. With different organizations inside a shared space, be sure to be aware of other people’s work expectations so that you don’t overstep and cause discord.

Avoid touching, eating, and using anything that is not yours. If it can’t be helped, ask the owners permission first before using something. If by instance you’re borrowing an office supply, make sure that you will have your own of such items to avoid repeated borrowing.

6.) Don’t Overuse Service or Amenities

This includes overbooking conference rooms and locking others out, using all the paper in the copy machine, and using a space that is assigned to someone else. Remember to practice etiquette rules, just use your allowed space and use the conference rooms for the time you only need it. If you have a large bundle of papers to print, let people know. That way people can print the one or two pages they need in advance. This way, it will prevent mishaps and frustrations. As the shared equipment are available for all, learn not to overuse them.

7.) Connect and Collaborate

The best amenity within the coworking space is the opportunity to collaborate. Take the time to introduce yourself, explain your business, and get to know everyone within the space. Being friendly will help you to expand your network and meet new people business contracts. You can make a lot of opportunities if you know how to blend in with different professionals in the coworking space.

8.) Make Space for your Management

Some business matters needs to handle behind closed doors. There is a right space for every organization. It is not appropriate to terminate a partnership or an employee, nor is it proper to handle business negotiation within the kitchen or printing area. Be mindful of the areas within the workspace and even the people you are working and not working with.

9.) Use Common Sense

If your shared office space has a set of rules, obey them. Treat the space like on how you wanted it to be treated. This means eating on the designated area, smoking outside, and other rules set by the coworking space. Avoid discriminatory behavior and harassment toward fellow coworkers.

10.) Spread the Word

The best way to promote and grow a coworking space is through word of mouth. Connect with your members and your workspace through social media, you might be able to gain some perks because of referrals.

Not all coworking spaces are created equal. But, based on the community, the nature of the space, as well as the kind of work being conducted within, you can gauge what does and doesn’t count as good etiquette. With these tips listed above, you’ll get the most out of your experience. Above all else, know the house rules. If you appreciate the space owner and respect your coworkers, you’ll have an incredible experience.

Useful Tips to Socialize With Your Coworking Neighbors

Socializing with other coworkers is very important. It provides employees with the skills and habits necessary for participating in the corporate culture and increases motivation. Generally, socialization shapes the way employees view teamwork, work habits and the sharing of information, which are all important factors for a small business.

What makes a coworking space unique compared to other working environments is the community. As a member of this community, the ability to engage and connect with your fellow members as they come and go is a must. However, not everyone is a social butterfly who can strike up a conversation on a whim. For the rest of us, this doesn’t mean we have to retreat into our shells and lead solitary lives at the office.

Each one of us want to have an impact and influence among the community where we work. In order to achieve the attention of others or to be in the limelight, we often end up overdoing the efforts for socializing and sometimes end up landing in awkward situations.

1. Put an Effort

You don’t need to interact with everyone in a co-working space. Take it one step at a time and talk to one person first. When you are sitting by yourself quietly, people do not know what to expect from you. Making an effort shows people you are a nice person and the rest will automatically warm up to you.

2.The KISS Rule (Keep it simple, silly) 

All you can do is to greet people around you daily. A simple greeting along with a cheerful smile works wonders. When someone wants to speak to you, you can make yourself available. A simple greeting with a cheerful face. Also when someone wants to speak to you, make yourself available. Say yes from time to time when you are invited for an outing.

Also, you should participate in events like group outings and picnics where you have a great opportunity to bond with each other.

3. Remember Coworkers Names

You know that terrible feeling when you see someone you know you’ve met before, but you just can’t remember their name? What if you ever had to feel that again?

It’s always good to remember the names of your coworkers. Always try to greet them with their names, this will give a positive impact on them. If instances you didn’t remember their names, ask them politely and apologize for forgetting it. Wanting to know the names of other coworkers just mean that you value the community around you.

4. Make an Effort to Network Outside of the Office

Maintain regular and consistent contact with the people in your database.  One of the many successful communication tactics is to periodically meet with people in your network face to face.  It’s much more personal, and much more fun too.

5. Be a Good Listener

Whether in social or work environments, we don’t just want to be heard – we want to be truly listened to. Active listening can play an important role in helping you get ahead in your career and is a skill that can be acquired and developed with a little patience and practice. You should be very generous in appreciating your coworkers for their achievements and accomplishments.

6. Avoid Self-flattery

You might be doing well with your life and with everything that you do, but nobody wants to talk to a person who is obsessed with their personal achievements. Instead, understand what your fellow coworkers doing and offer them some help and advice if they need it. Ask them questions about their life and work, and most of all, make them feel important.

Socializing is about connecting with people, building and nurturing relationships, sharing information, tapping into the hidden job market, learning about career opportunities and expanding your contacts. There are so many ways to socialize to your coworking neighbors. Don’t let your personality type hinder you from knowing others well and being part of a community. Hope this article has inspired you to socialize more with other coworkers.

Mental Health of Employees Should be Part of your Workplace Strategy

What is  Employee Mental Health?

Mental health includes emotional, psychological, and social well-being. It affects how we think, feel, and act. It also helps determine how we handle stress, relate to others, and make choices. Mental health is important at every stage of life, from childhood and adolescence through adulthood.

What are the causes of mental ill health at work?

Mental illness is a condition that affects a person’s thinking, feeling or mood. Such conditions may affect someone’s ability to relate to others and function each day.

Many factors influence the mental health of employees. Organizational issues include poor communication and management practices, limited participation in decision-making, long or inflexible working hours and lack of team cohesion. Bullying and psychological harassment are well-known causes of work-related stress and related mental health problems.

How do mental illness impact workers?

Mental illnesses are health problems that affect the way we think about ourselves, relate to others, and interact with the people around us. It affects our thoughts, feelings, abilities and behaviors.  Depression and anxiety are the most common mental illnesses. It’s important to understand that mental illnesses are real illnesses, like other illnesses.

People who experience a mental illness may doubt their abilities or appear less confident. A person may have a hard time concentrating, learning, and making decisions. Symptoms of a mental illness may feed much bigger thoughts. For example, someone who can’t concentrate may then also think that they can’t do their job well or worry about losing their job. It’s easy to see how these changes affect work performance. People who experience a mental illness may withdraw from others, act in unexpected ways, take a lot of time off, or appear less productive than usual. This can strain relationships with supervisors and co-workers.

Here are some ways to improve the mental health of employees:

  • Offer time management to those who would benefit from it or encourage colleagues to share strategies amongst themselves, so they can all be capable of managing their time well.
  • Implement morning briefing as to make them fresh and lively every day.
  • Establish programmes for career development of employees such as on the job training and sponsorship for further studies to keep them motivated.
  • Involve employees in more of the organization’s decision-making processes such that they have a strong feeling of validation, control and participation.

Support mental health at work

Work is a major part of our lives. It is where we spend much of our time, where we get our income and often where we make our friends. Having a fulfilling job can be good for your mental health and general wellbeing.

Companies should value the mental health of their employees as a top asset and fiercely protect it. Mental well-being impacts engagement, presenteeism, absenteeism and productivity all of which impact businesses bottom lines. More importantly, supporting and protecting the mental health of your employees is the right thing to do.

A good workplace mental health

Clearly, work is an important part of all our lives, it gives us a purpose, challenge, and occupation as well as necessary income.

For many people work is about providing a roof over their heads, the means to take care of their children and family, support their hobbies and interests. While it’s important for us to do something meaningful and satisfying with our time, it is also important that we nurture and safeguard the essential relationships and personal aspects of our lives too.

A good workplace mental health is where employees feel happy, motivated and  are able to carry out their duties without undue stress and feel able to talk openly about any difficulties they encounter.

As employees, receiving reward and recognition when they perform well makes them feel acknowledged and appreciated. They are more likely to continue to perform well if their performance results has a positive outcome. This is because recognition and rewards are powerful motivators. They are associated with many of the positive emotions that we want to feel – satisfied, confident, and valuable.

Employees in unhealthy workplaces are less likely to receive supervisorial support as well as reward and recognition. It only takes one unhappy employee to negatively impact workplace culture.

Why mental health should be a part of your workplace strategy

As mentioned above, mental health is a significant issue for businesses, impacting productivity, morale and engagement. Poor mental health is a big contributor on how they are present at their work. They may be present but the way they perform their tasks are not productive at all. Managers should take steps to ensure that they aren’t isolated from the rest of the business.

Employers should be highly motivated to address mental health in the workplace, providing support for employees and building a strategy to improve mental well-being. Supporting good mental health at work is an investment in the business. It helps with staff retention, productivity and ultimately profit.

Organizations should be actively promoting positive mental health by becoming an advocate themselves. Set manageable work hours, train supervisors to lead in a successful manner, have mental health resources readily available, and promote healthy living.


When employees feel happy and healthy, they are able to work to the best of their ability. So take care of your staff and they will take care of you. Hope this article has given you a positive insight on how to protect the mental health of your employees.

KISI Integration

We are very pleased to announce that you can now integrate Coworkify to KISI.

What is KISI?

Offer your members a seamless access into your coworking space via their smartphones. KISI eliminates the need for key cards, key fobs, and physical keys. And it makes it easy to customize who has access to your office space.

Benefits of Integrating Coworkify and KISI:


With this, space owner can now manage the entry of the members on the coworking space conveniently. When you integrate door access control in your space, you’ll have a better idea who is coming and going and when. It gives you an idea who uses your venue and at the same time, it gives you security and peace of mind.

Customized Plans

You can customize the plans or “groups” in KISI. You’re able to grant members access for certain times of a day only. For example, you can set a group of people to have access Monday through Friday from 9AM to 5PM only. If they attempt to unlock the door outside of those allowed time frames, they will be denied access. Also, you can enable control on which doors a member or group of members has access to within the coworking space.

And there’s so much more as you integrate your coworking space with KISI.

See this page on How to Integrate Coworkify to KISI:

How to Revive your Coworking Meeting Rooms

Team meetings are important and an essential part of building a team and achieving the team’s objectives. The meetings are an open opportunity to come together, reflect on progress and help each other.

Every great meeting has on its agenda the goal of coming to a decision about what actions people in the company should take next. One of the most stressful things to do for any business owner is planning a successful business meeting. Choosing the right facility is vital in ensuring that your meeting is a success.

Benefits of a Good Meeting Room

First benefit of a great meeting room is that it can actually help your meetings run much smoother. This is because there are no interruptions or trouble that’s due to lack of certain necessities in the meeting room. If you have a meeting room that meets all of your needs, then you don’t have to worry to get the attention of your guests. Second, it will give your guests a great first impression of you and the company. A great meeting room can help you attract customers, which will eventually lead to growth and expansion.

Ways to Revive your Coworking Meeting Rooms:

Clean the room

The meeting room is often ‘where the magic happens’ for many businesses. Whether you impress potential clients, masterminding smart strategies that will take your company further or nurture your team with inspiring training, meeting rooms can help make it all happen.

A clean, tidy meeting space is far preferable to a cluttered space. Make sure you keep these spaces free of surface clutter and take a moment to wipe down all surfaces either before or after each meeting so that it’s ready to go for the next session. A twice weekly vacuum (dependent on the amount of foot traffic) will keep the floor clean too.

A breath of fresh air is important. This means that many meeting spaces can feel stuffy and feature-poor ventilation. Stuffy, stale-smelling rooms are not conducive to creativity or productivity, which is why it’s so important to keep them feeling fresh.

Pay Attention to the little things

Little things matter a lot. Make sure you pay attention to the little things. That’s why it’s important not to overlook the little things which can make meeting rooms look less-than-lovely. From mildew on the inside of the window frames to unsightly bundles of wires and dust-besmirched TV screens. Pay attention to the little things your guests are likely to notice them. You can do minor rearrangement of the layout to freshen things up in a meeting room.

Invest on flexible table and comfortable chairs

Choose meeting tables, bench tables or desks that can be connected together, and make it possible to change the table area as required.

It’s important to understand how the room will be used and identify key requirements. For example, will people need to move the chairs around and swivel to look at a screen? If so, a requirement might be chairs on casters that can swivel. Alternatively, if the room is meant for creative work, you might want to provide alternative seating that encourages more freedom.

Update the Tech in Your Meeting Room

One of the most important elements to having a professional, modern workspace is a great conference room with  technology. Technology has made activities more efficient, sophisticated and accessible especially for remote workers. In today’s business environment; laptops, smartphones, and tablets are crucial to productivity, so it’s only logical that your meeting room equipment are advanced enough. Updating the conference room with technology is a good experience for your members to have productive meetings.

What do you need?

You should install wireless connectivity whether its Apple TV or Google Chromecast, using flat-screen TVs and streaming devices has replaced the projector in many modern workspaces. If your room can accommodate a large wall-mounted TV, and surround sound, all members will benefit from this.

Good Lighting

Since there are many events in meeting rooms from face to face interviews by presentations to large conferences, it is very important to gather attention in these areas. On the other hand, the design and the lighting of these areas reflect the company culture to guests in a different way.

Lighting is crucial to the meeting room experience. Poor lighting can suck the energy out of a room. Excessively soft lighting might result in participants dozing off. On the other hand, harsh lighting might not be conducive for reading and viewing screens. So make sure you fix the lightning that is conducive for meetings.


Sound management is often one of the most neglected pieces in meeting room design. Meeting rooms that are designed without consideration for sound often result in unwanted side effects.

If the conference room audio system is not the cause of poor audio experiences, it could be the acoustics and design of your conference room itself creating the problem. You can use something as simple as a white noise machine to give the room a sense of privacy, or hang soundproofing curtains.

Color Scheme

Choosing the right color palette for public areas such as lobbies and more specific and focused spaces such as a meeting or conference rooms requires focus on both the dedicated purpose of the area and the type of people who will be gathered there. Colors inspire different moods and emotions. Some workers might feel inspired by a palette of cool blues and greens in the room, while others might feel too relaxed to focus and others might just feel uncomfortably cold.

Take the time to choose the colors carefully since its great to make your lobby or conference room as welcoming as possible.


So, these are some of the ways to revive your meeting rooms. If you ask most of your staff if they like to attend meetings, you may hear some of the hesitation. Many employees dislike meetings. When you have to huddle around a laptop or dim the lights for an outdated slide presentation, you’re killing the spirit of creativity and collaboration.

All this to say, an efficient team is a more effective team, so having the most up-to-date tech in your meeting space, a good and positive aura inside, allows your staff to interact with one another.




5 Ways Coworking can Beat Burnout

What is Burnout?

According to business dictionary, “burn out” is a feeling of physical and emotional exhaustion, due to stress from working with people under difficult or demanding conditions. Burn out is followed by signs such as chronic fatigue, quickness to anger and suspicion, and susceptibility to colds, headaches, and fevers.

Some people find the isolation of a home office depressing. If you’ve tried working at a library or coffee shop, and still feel isolated, then it’s time to have a visit on coworking spaces. Coworking spaces are flexible offices that provide meeting, desk and kitchen space for freelancers and independents. It is an office environment where you can chat in the kitchen, network around a table, or spend private time at a desk.

In small doses stress can be helpful, but constant long-term stress is dangerous. It can lead to fatigue, headaches, high blood pressure and even digestion issues, which in turn can lead to burnout. Stress destroys our immunity, makes us overly emotional, interrupts our decision-making abilities and can create anxiety and other serious mental health problems.

Let’s take a look at few reasons on why coworking spaces are great place to work and how it can help to make your workday run smoother.

Work-Life Amenities

Many of the newer coworking spaces are beginning to offer amenities that make it easier to fit life into our work. Spaces that include showers and changing rooms, ones with daycare section, ones that cater to the needs of women and ones with gyms all offer amenities that make work less stressful, if not convenient. These perks can help reduce the stress associated with juggling a busy life.

Activities such as yoga, meditation and exercise clubs exist in many coworking spaces. Sure, you can do these things on your own, but doing it with others will ensure you’ll actually do it. Take breaks with coworkers throughout the workday to help focus the mind and decrease anxiety.

Take a nap! If you feel fatigued, take a quick nap, just 20 minutes or less, and recharge. It beats struggling through work and getting nothing done. Some people find even their peak productivity just after waking from a nap.


The coworking space also presents opportunities for businesses to enjoy the community. With designated places to hang out and an events to join, your coworking space becomes a place to network and build relationships with. A sense of community goes a long way to combat emotional and physical exhaustion associated with burnout. In fact, social networking makes it easier for professionals to relax in the workspace. Being part of a community gives you a sense of belongingness, it is a place where you’ll find support and understanding from your struggles and frustrations. In addition, it’s an easy place to make connections for partnerships and collaboration. When your workspace is also a community, stress that’s normally associated with working in your typical office space is minimized.

Every space is unique, that’s why we recommend to try out few options and find the one that feels right. Most spaces offer a tour or free day, so take the chance to try it.


Most coworking spaces have events on a regular basis. Some have weekly or monthly learning sessions where they bring in experts, other events can be social gatherings where you others can invite their family and friends. A change of scenery may be just what you need. Employees are happier when their families are involved. Social gatherings is conducive for  casual conversation  and a change for entrepreneurs to break from their business.

Taking a Break

It’s hard to be enthusiastic if things don’t go according to your timeline. Don’t let thing bring you down, take a step back and do some honest evaluation on why it’s happening. There will be someone in coworking space to give you an honest evaluation and remind you on why you’re doing this.

Sometimes you just need to step away from the task at hand when you’ve been at it for hours! Take a walk, go out for a quick coffee run, change working locations, anything can help. Keeping to a schedule ensures that you work when you’re the most productive, and that you rest during times that would otherwise be unproductive. Take a nice meal with no phone, then catch a movie. Treat yourself . Do what you like the most.

Work-Life Balance

Draw a healthy line between your work and home life. We all know that working from home distorts most people’s professional and personal life. Coffee shops, on the other hand, will give you the sense of being professional, but it will not give you the right balance between professional and personal life. The best place to find the balance is in the coworking space. Don’t forget it’s always better to find a place where you can sit down to work. Make it a personal rule not to check your email until you get to your shared office, and when you leave work, leave work. This way you will be able to keep a balance between your personal and professional life.

Don’t let the burnout win you. Don’t let time kill you. Instead, learn to balance your tasks well so you can be efficient at work and at the same time, enjoy the working journey you are in. Coworking can help you beat burnout. If you haven’t tried coworking yet, it’s time to try it now! 



8 Things to Consider Before Joining a Coworking Space

A coworking space is a shared workspace where multiple businesses, entrepreneurs and remote workers use as their office together. They work and share office amenities and supplies, although they belong to different organizations.

Nowadays, more and more people have moved from working in a corporate office to a coworking space. Why is this happening?

Benefit of joining a Coworking Space

When you’re a member of a coworking space, you can decide how you want to work. Many coworking spaces have a variety of rooms, ranging from individual desks, private conference rooms, and more collaborative open areas with shared tables.

You’ll have the chance to form strong relationships with your cohorts that could lead to new clients, or even potential employees and business partners.

Coworking spaces also allows you to save money. Everyone likes saving money right? Rather than renting an expensive office, coworking monthly memberships enables you to save money on overhead costs such as utility bills or service providers. One of the greatest benefits is that you’ll have access to a community of like-minded entrepreneurs and professionals. In joining a coworking space, people have different preferences on what they like and even the type of community they want to join in.

Listed below are the major things that you might want to consider before joining a space.

Type of space

How do you find a coworking place that suits your needs? Finding what fits you, your team, your personality, and your budget is a great first step. Depending on your particular need; if you’re a freelancer, a small startup or a large company will determine what is the best choice to meet your monthly budget and workspace needs.

Private Office: A private office may be more suited to teams ranging from 2 to 20 people who are looking for a secured and fully enclosed space to push productivity and business-related works.

Hot Desk: It can be a daily pass, weekly pass, part-time or full-time monthly membership. You’ll get a seat in one of the common areas of the coworking space.

Dedicated Desk: Full-time dedicated desks offer people a bit more privacy as well as a lockable filing cabinet below it, to keep some of the belongings safe overnight.


The location of your desired coworking space is one of the first factors to take into account. You need to choose a location that fits to your existing team and consider also that it will be an an attractive option for people you might want to hire in the future. It’s also important to consider the needs of your clients. Ideally, the location should be easy for visiting clients to locate, and in a desirable spot. Remember, you want the location of your office to leave a positive impression on your clients.

Here are some questions to ask yourself:

  • How’s the commute from home?
  • What are the perks and conveniences of the surrounding area? Such as lunch spots, gyms, and bars.
  • Does space accommodate parking?


Sticking to a budget is always important in business. One of the most obvious things to consider when deciding what space fits your needs is the price. The cost of joining a coworking space differs according to various factors. You’ll need to research well to ensure you are getting the best value out of your membership. Make sure to inquire about all the hidden costs before making a final decision. Consider what your priorities are.


It’s important that space provides you with the facilities and amenities you require to maximize your productivity. At the time of assessing the cost, it’s important to scrutinize what all amenities are included in your coworking membership and whether these amenities allow you to save in other areas.

So you need a desk, but that’s not all. How good is the Internet connection at the coworking space you’re considering? Here are few essential amenities that you should consider:

  • Free and Convenient Parking:  Providing free and convenient parking will save coworkers’ time, energy and frustration. It makes them easier to get to their workspace and become productive.
  • 24/7 Building Access: Your coworkers can simply use their smartphone to gain secure entry to keep them and your coworking facility safe.

  • Fully-Equipped Bookable Conference Rooms: Provide several conference rooms of varying sizes that feature Apple TV, HDMI cables, a whiteboard wall, a traditional projector, and a viewing screen that will boost their productivity.

  • Phone Booths: Everyone needs to make phone calls, so you might want to consider a private space for this area.

  • Kitchen and Lounge Areas: Coworkers need to fuel their body to boost their productivity. Such as an area that is for relaxing, where people can eat, work and chat in comfort.

  • Power back up: Providing  power back up of is most essential, as to  avoid any future risk.

Before making a final decision, be mindful of the services that you will use and the money you will end up spending.


One thing to consider is if the coworking space will be able to accommodate your space expansion in the future. Also, if there are available facilities that can be used beyond normal hours of working. Such flexibility must be looked into since there are times that situations are unpredictable.


Finding a coworking space with a great community is the easy part, but finding a space with a community that fits to you at best is what really matters.

You can do research by checking on online reviews on a space community that you are joining. Take out an analysis of current occupants or just do basic observation and ask yourself whether these individuals may prove to be helpful in your business and career development. Generally, the coworking spaces are designed to cater to a particular industry like start-ups, professionals, freelancers, and not for profits or creatives.

If you’re a freelancer who is looking for new opportunities then a coworking space should be your go-to place, it will open up new opportunities for you to network with people and get offers and collaborations. Make sure you can gain the maximum exposure you can, there will be a lot of people you can meet if you opt for a trial period after checking with the management.

It may take you some time to find your ideal coworking space. But remember, the space you choose to work in is an extension of your business, so take the time to find the one that will suit you.

The Workspace

There are a lot of things that you should consider before joining a coworking space. It is important for an individual to feel their company cares about their mental and physical health. If a company provides a stocked kitchen, the healthier and more nutritious snacks, the better fuel it offers. Always ensure your working space has the right layout and design to maintain a professional setup. Check the equipment if they are useful to the needs of your team. The environment, people, atmosphere, and everything that can affect your performance. Identify a coworking space that suits you and your team.

Trial Period

Does your space of choice offer a trial period before requiring you to commit to a contract? If so, test it out to see if it meets your requirements. Most coworking spaces offer a trial period for new potential members.

Many coworking operators have seats to spare and are willing to offer you more than what their official website says to try it out. It will also let you review the facilities it provides, the noise levels when it’s fully occupied and availability of quiet areas or conference rooms for meetings and discussions. Thus, get a preview before you sign-up for the coworking space.


The above factors would surely help you make a clearer decision on your business decision. Working on a coworking space is fun and can prove to be a refreshing break on working from home. So, definitively try them out by making a good decision on allocating your budget well and in choosing a quality space for you. Thus, select your new office wisely. Let us know if this has been helpful for you. Feel free to comment your suggestions. We’d love to hear from you!



10 Best Ways to Turn Coworking Members into Advocates

Whatever you do, and no matter how hard you try, you won’t be able to do marketing on your own. With competition arising on the market, each day, fresh ideas are formed and new companies are launched, and yet, other startups are failing. Of course, we don’t want to be part of the latter. One way to do that is to focus not just on gaining customers, but to turn these customers into brand advocates.

10 Ways to Turn your Members into Advocates

Find your Advocates

The reality is, customers will visit the space then create bookings and leave. Some will become regulars and others have the potential to become advocates. ‘Potential’ because not all members can become an advocate right away. They must find a reason first to be one, so they can really identify and feel with your coworking space.

You can start by sorting your customers or members by letting them answer a quick question or survey: “On a scale of 1-10, how likely are you to recommend us to your friends,  family, or colleagues?” Then the members who answered 9 or 10 are your potential space advocates.

Ask and Give Incentives for Referrals

Having a referral program is a great way to strengthen the loyalty of your members. Through this, they can bring in new customers through word-of-mouth sharing rather than just waiting for the customers to come in. Don’t make the referral system complicated, but let it be easy for them until it becomes already a culture already inside your coworking space. This can be done by including links on your websites and social media profiles. Reach out to your long-term clients or regular visitors and encourage them to share your business. Those who have placed a higher rate on the survey, encourage them also to share their experience with their family and friends.

As they give referrals, it’s also good to give back by offering incentives. This shows that you have acknowledged the efforts of your loyal members and in response, this will increase the desire to refer more. Incentives can come in many ways, you can consider giving them free hours of using conference rooms, a free day pass, free coffee or meals, and many others that you can specifically think that will be best for them.

Online Reviews

Word-of-mouth marketing strategy can evolve in the digital world by doing positive online reviews. You don’t have to wait for a 5-star rating to just pop out right away, but you can make your members become advocates by encouraging them to give an online review. Utilize social media and your website for them to leave online reviews. Don’t make it hard for them, but make the online reviews accessible. People nowadays would look on online reviews before they check into something, so make the most out of every opportunity you have.

Do Fun Things

Provide opportunities for coworkers and members to have fun. Just as other organizations have their own parties and events, you can also create it on your coworking space. Big events or even small ones such as having meals together, going to parties can create fun moments for your coworkers. You don’t have to make it compulsory for everyone, but only for those who are willing. Give them a heads up first so they can fit it in their schedule. Through this gatherings, you are creating moments that are memorable for them. All the more, your members will have a connection with your space that new members will be excited to join also.

Remember their Names

Many of us want to be remembered with names right? Though it doesn’t create a big impact for the company, but it stirs up trust and it shows that you value your members. It makes them feel that they are part of the community and they belong. In addition, it shows that you value them as a person and not just their referral. Make it natural and don’t go overboard by trying so hard. Your members will notice if you’re not doing it genuinely.

Create Shareable Content

Another way to leverage social media sharing is to create unique and shareable content. Such as inspirational quotes, beautiful photographs, group photos, or photos of your space that can be easily shared by the followers and members. If this will be done consistently and able to build connections with your members, this can become a natural part of the members’ journey.

Reward Employees

Not just the customers, but even your employees are the best prospects to become advocates. Encourage your members to brag about their jobs and their experiences in working at your coworking space. Give incentives to employees who are able to share their work and bring in new members. Involve your employees in planning creatively, as they are more involved, all the more they will speak highly of your workplace.

Diversify your Offerings

As a flexible workspace, you have to acknowledge that your customers are also changing. As customers are changing, their interest also varies. If you can observe, many are looking for unique layouts, cute and colorful designs, even with the tables and chairs, people are seeking for a variety of layout options. With these constant change, consider how you can diversify your offerings on amenities, special offers, layout options, equipment used, and others to inspire members’ loyalty.

Remain loyal to your brand

Stay loyal to your brand. Whatever space you have created, stand by your brand. If you have advertised that your place is for entrepreneurs, then continue to cater for entrepreneurs. Whatever it is you provide, make sure that you are creating a true value for your members. As you want loyalty from your members, be loyal to your brand. Don’t be alarmed or get overwhelmed right away from the competition. Keep doing what your members love about your space. Give them a reason to stay and be an advocate still. Remind them of your services and make sure that they know what you offer. If they do not, it will have an effect on the way they will share it to others.

Act on Feedback

As you gain feedback and learn from people what they want about your brand, don’t forget to act on it. Improve what is needed and excitingly share your progress to them through various platforms such as social media or through a word-of-mouth sharing.