As usual, today we added new feature that has been requested by a number of customers for quite some time. That is the ability to issue an invoice to non-Member.
With this feature, you can handle the cases like someone wants to book the conference room for 2 hours or charging an event organizer who is not a Member for one-time event at your venue.
To issue n invoice to non-Member, go to Invoices page and click a “Add Invoice” menu on the right. Now that you are able to choose ‘Guest’ rather than existing Members. Click ‘Add’ button to proceed.
On the next screen you can enter the name and company of non-member as usual. Click “Add Invoice” button when you are done.
Unfortunately there are a couple of drawbacks when issuing an invoice to non-Member.
1) You cannot send an invoice to non-member using email.
This is because the invoice email contains a link to make payment and the link requires a member to log-in, which is not possible for non-members at the moment.
2) You cannot use built-in payment methods to receive a payment.
Same above. Instead, you can download the invoice as PDF and send the email to non-member along with the instructions for making payment using PayPal. You only need to tell him a PayPal-enabled email address that you own. You can receive payment using other methods such as cash, check or bank transfer if you wish.
3) You cannot assign a customer number to non-member.
A customer number is unique identifier that is auto-generated when new member is created. Because this is part of membership information, you cannot assign a customer number to non-member. Hence, it does not appear in the invoice issued for non-member.