As a space manager, Invoicing and collecting payments are definitely one of the most time consuming tasks in terms of day-to-day operations.
Despite the fact those tasks require many hours to finish (or sometimes days depending on number of members), the issued invoices often contain human errors.
For example, overcharging, undercharging, forgetting tax, duplicate invoices are the common errors we’ve seen at lots of spaces.
You want to minimize time spent on these unproductive tasks as much as possible. Instead, you should spend time on more meaningful tasks like community building because people are the most important asset for successful coworking.
With Coworkify, you can let our software to issue a personalized invoice and collect payment on behalf of you. It can offload large amount of time from you and enable you to become more productive.
There are two ways to do so. The first way is fully automated. In fact, you don’t have to do anything at all. You just add a member and assign a plan to that member. Coworkify does the rest for you.
At invoicing day, which is 20th of every month as default, Coworkify calculates recurring charges, hourly charges of booked resources (e.g. conference room), and any option that member is subscribing (e.g. locker), creates a personalized invoice, and sends it to member via email.
Once member receives the invoice, he/she can make payment with the payment methods specified by you. If you set up PayPal as payment method, then Coworkify confirms payment and marks it as paid automatically when payment is made.
The second way is manual. You can create new invoice from scratch and add whatever items there. This is useful when you want to issue a non-recurring invoice to member.
Either way, Coworkify can automate the entire process from issuing invoice and collecting payment for you.
Below is an example of invoice issued by Coworkify.