Issue Invoice to Non-Member

As usual, today we added new feature that has been requested by a number of customers for quite some time. That is the ability to issue an invoice to non-Member.

With this feature, you can handle the cases like someone wants to book the conference room for 2 hours or charging an event organizer who is not a Member for one-time event at your venue.

To issue n invoice to non-Member, go to Invoices page and click a “Add Invoice” menu on the right. Now that you are able to choose ‘Guest’ rather than existing Members. Click ‘Add’ button to proceed.

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On the next screen you can enter the name and company of non-member as usual. Click “Add Invoice” button when you are done.

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Unfortunately there are a couple of drawbacks when issuing an invoice to non-Member.

1) You cannot send an invoice to non-member using email.

This is because the invoice email contains a link to make payment and the link requires a member to log-in, which is not possible for non-members at the moment.

2) You cannot use built-in payment methods to receive a payment.

Same above. Instead, you can download the invoice as PDF and send the email to non-member along with the instructions for making payment using PayPal. You only need to tell him a PayPal-enabled email address that you own. You can receive payment using other methods such as cash, check or bank transfer if you wish.

3) You cannot assign a customer number to non-member.

A customer number is unique identifier that is auto-generated when new member is created. Because this is part of membership information, you cannot assign a customer number to non-member. Hence, it does not appear in the invoice issued for non-member.

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