Partial Payment

A couple of customers requested a feature that enables them to accept a partial payment. A partial payment is useful when you want to allow your Members make payment using the combination of cash, check, bank transfer and credit card.

To make a partial payment, go to Invoices page and select an invoice. Then click “Mark as Paid” menu on the right.

Enter the amount of payment you received from your Member in the form of cash, check or bank transfer. The status of invoice won’t change to ‘Paid’ until the invoice is fully paid.

When your Members make payment to the invoice online, they see the paid amount as part of the invoice like below. A payable amount is what they have to pay for since they already made a partial payment to the invoice.

PDF Download for Invoices

We are adding new features at a rapid pace these days. For those who asked this feature, thanks for the wait. Now that you can download your invoices and save them as PDF.

Go to Invoices page and click a “Download PDF” menu. There you can specify the date range and file forma: Combined and Separate. The former concatenates all invoices into one PDF file, and the latter generates one PDF per invoice and bundles the PDF files in a single zip file.

You can also download a single PDF. Go to Invoices > [Invoice Number] page and click a “Download PDF” menu on the right. This generates a single PDF file of the invoice that you are looking right now.

With this feature available at your fingertips, you can keep all invoices offline for later reference or send individual invoice to your Member using PDF attachment.

PayPal Express Checkout Integration

One of the most frequently asked features from our customers was better integration with PayPal.

Until now, the only way to accept payment from your Members using PayPal was to use REST API, which requires a business PayPal account and you had to use PayPal’s Developer website in order to get API credentials. This wasn’t the easiest way for some customers.

Now that we’ve added a PayPal Express Checkout integration. With this integration, you can simply click on “Add PayPal Express Checkout” button in Settings page and then you will be navigated to PayPal website where you give a permission to Coworkify so that it can collect money on behalf of you.

It’s just a matter of few clicks and much easier to use. See the image below showing new Settings page.


When your Members receive an invoice issued by Coworkify, they can choose to pay using PayPal by clicking on a “Check out with PayPal” button. Below is a sample screenshot when you enable PayPal Express Checkout.


Spend less time on invoicing and collecting payments

As a space manager, Invoicing and collecting payments are definitely one of the most time consuming tasks in terms of day-to-day operations.

Despite the fact those tasks require many hours to finish (or sometimes days depending on number of members), the issued invoices often contain human errors.

For example, overcharging, undercharging, forgetting tax, duplicate invoices are the common errors we’ve seen at lots of spaces.

You want to minimize time spent on these unproductive tasks as much as possible. Instead, you should spend time on more meaningful tasks like community building because people are the most important asset for successful coworking.

With Coworkify, you can let our software to issue a personalized invoice and collect payment on behalf of you. It can offload large amount of time from you and enable you to become more productive.

There are two ways to do so. The first way is fully automated. In fact, you don’t have to do anything at all. You just add a member and assign a plan to that member. Coworkify does the rest for you.

At invoicing day, which is 20th of every month as default, Coworkify calculates recurring charges, hourly charges of booked resources (e.g. conference room), and any option that member is subscribing (e.g. locker), creates a personalized invoice, and sends it to member via email.

Once member receives the invoice, he/she can make payment with the payment methods specified by you. If you set up PayPal as payment method, then Coworkify confirms payment and marks it as paid automatically when payment is made.

The second way is manual. You can create new invoice from scratch and add whatever items there. This is useful when you want to issue a non-recurring invoice to member.

Either way, Coworkify can automate the entire process from issuing invoice and collecting payment for you.

Below is an example of invoice issued by Coworkify.

if you have any feature request, send us email at or give us feedback on our forum.